About Us

Founded in Irvine, California, in 2010, Kajabi is a leading all-in-one platform for knowledge entrepreneurs to build, market, and sell educational content. With Kajabi’s robust product features, users have a single ecosystem in which they can publish, market, and sell online courses, membership sites, communities, and other digital products. Tens of thousands of entrepreneurs rely on Kajabi to build and manage their online businesses, and the company has helped these entrepreneurs generate over $2.5 billion in sales from over 50 million customers to date. Learn more at www.kajabi.com.

Executive Assistant

The Executive Assistant (EA) to our VP of Product role is responsible for enhancing the impact and expanding the execution of the executive and the product organization leadership team. This role will be an integral part of the team and the overall company culture, reporting to the highest level of leadership within Product.   In short, the EA is an extension of the Product organization, and will be leading, supporting, and collaborating on nearly everything.

The Impact you will make

  • Providing administrative support in a variety of functions to the Product Executives that are focused on increasing efficiency and impact.
  • Providing department support as needed to other development leadership
  • Reviews, prioritizes, directs and delegates a wide variety of complex and confidential requests that are presented to the executive for consideration.
  • Summarizes, prioritizes, and researches information into a concise and usable format for the executive to review.
  • Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive.
  • Creates or directs creation of reports, charts, budgets and other presentation materials for the executive.
  • Coordinates high level projects, travel arrangements, and meetings.
  • Plan and schedule work and direct other staff to deliver support.
  • Planning, executing, and maintaining our office culture, office events, and office management duties.
  • Developing and maintaining a broad knowledge and understanding of the company’s operations and business objectives.

Attributes for Success

  • You’re experienced. Given the demands of this role, we need someone experienced and ready to hit the ground running. Preferred minimum experience of 5 years in this specific role or more…with references.
  • You’re driven. We’re a work hard, play hard organization and serve a global base of entrepreneurs. This role will have an ever-changing schedule that is more of a lifestyle than a clock in, clock out. You’re in it for the love of the game and the thrill of accomplishment.
  • You’re a team player. You’ll be an extension of the SVP of Technology, so the ability to be able to build rapport quickly and interact with a variety of stakeholder personalities is key to achieving outcomes.
  • You’re confident and comfortable with the challenges of leading. As an extension of the SVP of Technology, there will be times that decisions may be difficult, or potentially met with resistance/challenge. You’re cool under pressure, and though being liked is fun, being effective first and liked second is the goal.
  • You’re flexible. Change in our organization is celebrated and innovative, you feel the same.
  • You’re Secure. Communicating with over-tasked executives can be challenging, and you thrive on very direct, concise communication, sometimes without pleasantries.
  • You’re A Master Communicator. You’ll be working in person, in writing, on social channels, and a grasp of business level communication is a must.
  • You Thrive on Helping Others Succeed. This role will often blend helping with all aspects of the life of the executive. This will require handling personal tasks, in addition to business related items.
  • You Take Confidentiality Seriously. In this role, you’ll be handling extremely sensitive information and absolute, complete confidentiality and discretion is a MUST.

Kajabi Team Benefits Package

  • Company paid premiums for medical, dental and vision insurance for self and family
  • Company sponsored HSA account
  • Company 401K, 100% match up-to 6% of employee contributions
  • Flexible vacation policy
  • Telecommuting
  • Fitness incentives package
  • Company funded mental health resources
  • Wellness perks
  • Casual Dress

One-On-One Process

The Executive Assistant will meet weekly with their Executives to catch up and discuss their role. The goal of these meetings is to identify areas where the company and individuals can improve, what areas they’re needing more guidance on, and where the Kajabi leadership team can lend time or resources to help meet goals. It’s also a time to discuss specific expectations and discuss any areas of concern you may have about your job or your team.

How To Apply

Sound like a good fit for you? Click apply, below!

  • Cover Letter – Please provide a cover letter that aligns directly to this role. Introduce yourself as a part of our team and tell us why you’re interested in Kajabi! Show us how you could make an impact in Kajabi’s future as well as how Kajabi can influence yours. Feel free to get creative! We are committed to providing our undivided attention to you!

Kajabi LLC  is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, disability, age, veteran status, or any other basis protected by applicable law.