Overview

As Babylist’s Accounts Payable Specialist, you will report to our Procure to Pay Manager, and ensure that all expenses, invoices and payments are processed in a timely and accurate manner in accordance with the Company’s policies and procedures. You are detail- and deadline-oriented, operational and can operate in a fast-paced and collaborative startup environment.
This role is remote-friendly for those located in these states: Arizona, California, Colorado, Florida, Minnesota, Nevada, New York, South Carolina, Texas, Washington, West Virginia and Wisconsin

What You’ll Do

    • Manage accurate and timely processing of 400+ invoices a month, including an understanding of the 3-way match of purchase order, receipts, and invoices
    • Maintain the Accounts Payable inbox on a daily basis to ensure that all invoices, credit memos, rebates and allowances as well as other vendor communication are properly addressed
    • Work closely with Sr. AP Specialist on larger, more complex or difficult payable accounts
    • Ensure invoices are accurately coded and have the appropriate documentation and approval
    • Work with our Merchandising & Inventory Management team to verify and match vendor invoices to purchase orders
    • Follow up with customers / vendors regarding payment inquiries and billing issues
    • Research and resolve invoice discrepancies
    • Maintain vendor information, including W-9’s, with precise and accurate information
    • Assist with month-end close procedures
    • Establish and maintain excellent relationships with internal and external business partners
    • Perform other special projects and analyses as directed by management

Who You Are

    • Strong verbal and written communication skills
    • Proven vendor management experience
    • Detail oriented and demonstrate a sense of urgency
    • Experience in a high-growth company
    • Critical thinking skills; ability to drive continuous improvement
    • Strong sense of ownership and bias for action

What You’ve Done

    • 2+ years of experience with Accounts Payable
    • Experience with NetSuite; Quickbooks preferred (or other ERP system)
    • Bachelor’s degree in related field (Accounting, Finance, Business Administration)