Overview

Job Description

The Business Travel Card/P-Card Administrator will report to the Accounts Payable Supervisor.

  • You will troubleshoot and resolve issues in all areas of the P-Card and Business Travel cards functions.
  • You will provide support to card users and employees who travel on Company business.
  • You will also assist with projects, system implementations and process improvements.

Responsibilities:

P-Card Program Administration:

  • Set up processing calendars for the year to control statement periods, payments, and expense posting.
  • Process card applications, updates to user profiles, cancelations, replacements. Assist users to resolve issues.
  • Administer Corp Card Admin mailbox.
  • Reconcile monthly expense charges with weekly payments and investigate any discrepancies that arise
  • Reconcile monthly Out of Balance report
  • Provide file of data to I.T for monthly spend AIC reporting (Artificial Intelligence Categorization)
  • Provide periodic reports for different groups within the Company
  • Send monthly dunning notices.
  • Audit and analyze P-Card reports observing our polices and internal audit guidelines.

Business Travel Card Administration:

  • Process card applications, updates to user profiles, cancelations, replacements. Assist users to resolve issues.
  • Pay Central Bill account each month, and prepare journal entries to record activity
  • Create monthly reports (Central Bill packages), and other reports for Compliance and other departments
  • Oversee monthly reporting done by Infosys, such as Out of Policy, Transaction, Delinquency, and Aging Reports
  • Audit and analyze AMEX reports following our polices and internal audit guidelines.
  • Participate in special projects as assigned including system upgrades, such as migration to new booking tool.

Other (Travel Admin)

  • Help with reservations issues for rental cars, airlines, & hotels
  • Request JPMC Visa cards for travelers where AMEX is not accepted.

Basic Qualifications:

  • 2 years of related experience in a similar position with a progressive organization
  • Associates degree in Finance or Business Administration
  • Be able to respond promptly to different requests for information or assistance from users.
  • Excellent verbal and written communication skills. Be able to express ideas and prepare analyses
  • Have advanced problem solving, decision making and analytical skills
  • Strong customer service and interpersonal skills necessary to build and maintain relationships and interact well across all levels
  • Ability to work effectively alone and in a team environment with minimal supervision

#LI-AM1

The New York Times is committed to a diverse and inclusive workforce, one that reflects the varied global community we serve. Our journalism and the products we build in the service of that journalism greatly benefit from a range of perspectives, which can only come from diversity of all types, across our ranks, at all levels of the organization. Achieving true diversity and inclusion is the right thing to do. It is also the smart thing for our business. So we strongly encourage women, veterans, people with disabilities, people of color and gender nonconforming candidates to apply.

The New York Times Company is an Equal Opportunity Employer and does not discriminate on the basis of an individual’s sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The New York Times Company will consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local “Fair Chance” laws.